The Role

We are looking for a highly organized, detail-oriented and proactive Project Manager to join Kvadrat Art Lab.

In this role, you will be the main point of contact for artists and clients throughout the development and production of woven textile artworks. You will coordinate multiple projects simultaneously and help guide them from early planning and sampling through production, logistics and final delivery.

The role combines project coordination, client communication, planning and organizational oversight in a highly creative and technically specialized environment. You will work closely with artists, technicians, suppliers and management to ensure projects move smoothly, timelines are maintained and communication remains clear throughout the process.

This is an exciting opportunity for someone who enjoys working at the intersection of art, design, production and international collaboration.

Key Responsibilities

Project Coordination & Planning

• Coordinate multiple artist and client projects simultaneously
• Create and maintain project timelines, schedules and planning overviews
• Monitor project progress and support smooth execution across all phases
• Coordinate sampling, approvals and production milestones
• Identify planning risks and proactively help resolve bottlenecks

Artist & Client Communication

• Act as the primary contact person for artists, galleries and clients
• Guide clients through the development and production process
• Maintain professional and thoughtful communication throughout each project
• Support a positive and collaborative client experience
• Handle sensitive and high-value projects with care and discretion

Production & Material Coordination

• Coordinate closely with weaving technicians and production teams
• Organize yarns, materials and external purchases in a timely manner
• Support material planning and monitor lead times
• Help oversee logistics, shipping and delivery coordination
• Assist in maintaining production overview and workflow planning

Financial & Administrative Support

• Support project budgeting and quotation preparation
• Monitor project-related costs and purchasing overview
• Coordinate pre-payments and administrative project follow-up
• Support contracts, project documentation and terms & conditions
• Report project status and escalate risks or concerns to management where needed

Internal Collaboration

• Work closely with the Art Lab team and management
• Contribute to building structured workflows and project processes
• Help maintain a high level of organization across the department
• Support the continued growth and development of Kvadrat Art Lab

Candidate Profile

We are looking for someone who is structured, communicative and excited by working within a creative and technically specialized environment.

Preferred Experience

• Experience in project coordination, production planning or client management
• An affinity with or background in design, textiles, art, interiors, fashion, architecture, or the creative industries (preferred, not required).
• Experience managing multiple projects simultaneously
• Strong organizational and administrative skills
• Comfortable coordinating with external suppliers and stakeholders
• Strong in communicating deadlines and possible effect on total project scope

Personal Qualities

• Highly organized and detail-oriented
• Strong communication and interpersonal skills
• Calm under pressure and able to manage changing priorities
• Proactive and solution-oriented mindset
• Professional, reliable and discreet
• Interest in art, textiles, materiality and creative production

Nice to Have

• Experience within textile or material production
• Understanding of weaving or textile processes
• Experience working with artists, galleries or creative studios
• Experience with international logistics or production coordination

What We Offer

• A unique opportunity to work closely with internationally recognized artists and ambitious textile projects
• A highly creative and collaborative work environment
• Direct involvement in technically advanced and artist-led productions
• A role with ownership, variety and development potential
• International projects and collaborations
• Flexibility and the opportunity for partial remote work
• Competitive salary based on experience

Why This Role Is Special

Kvadrat Art Lab is not a traditional production environment. We work at the intersection of textile innovation, technical craftsmanship and contemporary art. This role offers the opportunity to help realize ambitious woven artworks while becoming part of a growing and highly specialized creative environment.

How to Apply

Would you like to become our new colleague? Please send your cover letter and CV to our HR department at hr@kvadratweaving.nl, attn. Berbel Jaspers.

Need more information about the role? Feel free to contact our Art Lab Manager, Julia Schmitz, at j.schmitz@kvadratweaving.nl.

Acquisition in response to this vacancy is not appreciated. Profiles or CVs sent unsolicited by agencies will be treated as direct applications from the candidate.